Privacy
International Haemovigilance Network (IHN) – Privacy Policy
Effective date: 11 February 2026
The International Haemovigilance Network (“IHN”, “we”, “our”, “us”) is committed to protecting
your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your
personal data when you visit our website, register with us, or participate in our activities.
IHN is a foundation established under the laws of the Netherlands and complies with the EU
General Data Protection Regulation (GDPR).
1. What this policy applies to
This Privacy Policy applies to all personal data processed by IHN, including that of:
– Official Contact Persons (OCPs) for member organisations
– Webinar and symposium participants
– Abstract submitters
– Website and platform users
– Individuals who contact us
2. What personal data we collect
You may use the IHN website without providing any personal information. However, contact
details will be requested for Official Contact Persons (OCP) from member organisations. Those
registering for webinars and symposia will be requested to provide relevant contact details to
enable us to provide the information you require. What we will collect and how we will process
your personal data are explained below.
2.1 Information you provide to us:
– Name
– Job title / role
– Email address
– Telephone number (optional)
– Postal address (optional)
– Institution or organisation
– Information submitted with abstracts or event registrations
2.2 Automatically collected data:
– IP address
– Browser type and device information
– Pages visited and usage patterns
– Approximate location data
We use cookies (including Google Analytics) for statistical, security, and functional purposes.
These cookies do not identify individuals. You can manage or disable cookies through your
browser settings.
3. How we use your personal data
We process your personal data only where necessary for:
– Managing membership and user accounts
– Registering you for symposia, webinars, and events
– Communicating with you about IHN activities
– Processing abstract submissions
– Sending newsletters or updates (with your consent)
– Maintaining website functionality and security
– Meeting legal obligations
We do not sell your personal data.
4. Legal bases for processing
We process personal data on the following grounds:
– Performance of a contract
– Legitimate interests
– Consent
– Compliance with legal obligations
5. Sharing your personal data
We may share your personal data with trusted third parties who provide services on our behalf,
such as:
– Webinar and virtual event platforms
– Website and database providers
– Mailing and newsletter services
– Payment processors
– Congress or event organisers
Where required, IHN signs Data Processing Agreements to ensure your data is protected. Some
providers may be located outside the EU; where this occurs, we ensure appropriate safeguards
are in place.
6. Data retention
We keep personal data only for as long as necessary, including:
– Membership or account management
– Event administration
– Legal and financial reporting obligations
Data no longer required will be securely deleted or anonymised. Outside of exemptions under
specific legislation related to personal data your information shall be retained for no longer than
the purposes for which it is being processed.
7. Your privacy rights
Under GDPR, you have the right to:
– Access your personal data
– Correct inaccurate or outdated data
– Request deletion
– Restrict processing
– Object to certain processing
– Withdraw consent at any time
– Request data portability
To exercise these rights, please contact us at: secretariat@ihn-org.com
8. Security of your data
We take appropriate technical and organisational measures to protect your personal data from
loss, misuse, or unauthorised access.
9. Links to external websites
Our website may contain links to third-party sites. IHN is not responsible for their privacy
practices.
10. Updates to this Privacy Policy
We may update this Policy periodically. The revised version will be posted on our website.
11. Contact
International Haemovigilance Network (IHN)
Schuttersveld 2
2316 ZA Leiden
The Netherlands
Email contact: secretariat@ihn-org.com
Further information: Home – International Haemovigilance Network
